Applications and supporting documentation in New York
Requirements for submitting an application, including supporting load and vehicle documents, financial assurances, submission procedures and processing timelines.
38 facts, each with the passage it comes from, quoted from 4 official sources.
Where to apply
Where an application for Applications and supporting documentation is submitted in New York.
Online · New York State Department of Transportation
HOOCS
hoocs.dot.ny.gov (opens in a new tab)
Applicants can order NYSDOT Special Hauling Permits, NYSDOT Divisible Load Overweight Permits, New York State Thruway Authority Permits, and New York State Bridge Authority Permit using HOOCS. HOOCS can be accessed via OSCAR or NY.gov ID.
Online · New York State Tax Department
One Stop Credentialing and Registration (OSCAR)
oscar.ny.gov (opens in a new tab)
New York State provides a single point of contact to apply for various operating credentials over the Internet. A $25 fee applies.
Email · New York State Department of Transportation Central Permit Office
Central Permit Office, by email
Hauler must assign each application a log number using the day of the month plus a consecutive number. In the subject line of the email, note "SuperloadApplication– Company Name –App xx-x". For sending additional information, note "SuperloadInformation– Company Name –App xx-x" in the subject line. List the total number of pages sent. Provide contact name, phone number, fax number, and optional e-mail address. All forms must be typed.
Fax · New York State Department of Transportation Central Permit Office
Central Permit Office, by fax
518-457-9910
Must use a cover sheet with company heading for all correspondence. Hauler must assign each application a log number using the day of the month plus a consecutive number. If sending additional information, note "SuperloadInformation–Company Name –App xx-x" in the subject line of the fax. List the total number of pages sent. Provide contact name, phone number, fax number, and optional e-mail address. All forms must be typed.
Online · New York State Department of Transportation
NY.gov ID
my.ny.gov (opens in a new tab)
Use it when: Ideal for applicants that do not have a USDOT number such as governmental agencies or are moving personal items such as a boat.
Once applicants have enrolled in OSCAR or NY.gov ID the NYSDOT Central Permit Office can be contacted at 518-485-2999 or at permits@dot.ny.gov to link the HOOCS permitting system to OSCAR or NY.gov ID.
Email · New York State Department of Transportation (NYSDOT)
NYSDOT permits email
Use it when: Divisible Load or Special Hauling Permits
For questions regarding Divisible Load or Special Hauling Permits.
Phone · New York State Bridge Authority
New York State Bridge Authority special hauling permits
Use it when: Special Hauling Permits
Phone · New York State Thruway
New York State Thruway special hauling permits
Use it when: Special Hauling Permits
Phone · New York State Department of Transportation (NYSDOT)
NYSDOT Central Permit Office
Use it when: Divisible Load or Special Hauling Permits
Phone · New York State Department of Transportation
STICC
Use it when: Emergency Trip Permit if unable to apply through HOOCS permitting system, during non-business hours.
Contact the Statewide Transportation Information Coordination Center (STICC) at 518-457-3765 (open 24 hrs). Explain that a Special Hauling Emergency Permit is needed.
Start with a question
Open a question to read the facts on file that bear on it.
How is a pre-approval file number obtained, and where and how must a superload permit application be submitted?Nothing on file for New York answers this yet.
What vehicle and axle specifications, drawings and engineer-certified crane information are required?Nothing on file for New York answers this yet.
What submission lead times, application formatting requirements and approval processing times apply?Nothing on file for New York answers this yet.
Facts
17 topics
Superload application submission office (In words)
The office or authority to which all applications for the movement of superloads must be submitted.
In general
Central Permit Office in Albany
In general
Central Permit Office in Albany
In general
NYSDOT Central Permit Office
Certification that load cannot feasibly be reduced required (Yes or no)
Whether an application must include a declaration or certification that the load or equipment cannot be rearranged, divided or reduced to comply with normal weight and dimension limits.
Yesin 2 cases
- By the manufacturer or designer of the load and/or vehicle
- By the manufacturer or designer of the load and/or vehicle
Vehicle and axle drawings required for superload overweight application (In words)
The vehicle and axle drawings required for a superload overweight application.
Gross weight equal to or greater than 200,000 pounds
Schematic showing side and rear elevations and plan view of the complete unit (tractor, trailer, jeep dollies), including overhangs and axle configuration.
Gross weight equal to or greater than 200,000 pounds
Schematic showing side and rear elevations and plan view of the complete transporting unit (tractor, trailer, jeep dollies), showing overhangs and axle configuration.
Surety bond required (Yes or no)
Whether a surety bond must be submitted to the department as part of a superload permit application.
Yesin 3 cases
- In general
- For the below dimensions and/or weights
- For the following dimensions and/or weights
Permittee damage responsibility letter required (Yes or no)
Whether a letter from the permittee taking full responsibility for any damage to structures, roads, signs, utility wires, telephone wires, cable wires, underground pipes or services and any damage caused as a result of the move is required with a superload permit application.
Yesin 2 cases
- In general
- In general
Superload bond amount (Fees)
The surety bond amount required for a superload move, determined by the applicable dimension and/or weight tier.
- > 400,000 Lbs$50,000USD
- ≥ 17 Feet$30,000USD
- ≥ 300,000 Lbs. but < 400,000 Lbs$20,000USD
- If Height: ≥ 16 Feet but < 17 Feet$10,000USD
Application log number assignment required (Yes or no)
Whether the hauler must assign each superload permit application a log number, formed from the day of the month plus a consecutive number, before submission.
Yesin 2 cases
- If faxing application
- If submitting application via email
Application submission fax number (In words)
The fax number to which superload permit applications and all related information must be sent.
518-457-9910
Where these facts come from
- General Information and Requirements for Superload Moves (PERM 12S)(opens in a new tab)
www.dot.ny.gov, PDF, 13 facts
- Information Concerning Special Hauling Permits, PERM 30(opens in a new tab)
www.dot.ny.gov, PDF, 12 facts
- Superloads – Direct Ordering Procedures(opens in a new tab)
www.dot.ny.gov, PDF, 12 facts
- Superloads — New York State Department of Transportation(opens in a new tab)
www.dot.ny.gov, web page, 1 fact