Route assessment and approvals in New York
Route selection, clearance surveys, engineering assessments and coordination with infrastructure owners required for a proposed move. Covers municipal permissions, utility arrangements, bridge approvals and traffic-management planning.
17 facts, each with the passage it comes from, quoted from 3 official sources.
Where to apply
Where an application for Route assessment and approvals is submitted in New York.
Online · New York State Department of Transportation
HOOCS
hoocs.dot.ny.gov (opens in a new tab)
Applicants can order NYSDOT Special Hauling Permits, NYSDOT Divisible Load Overweight Permits, New York State Thruway Authority Permits, and New York State Bridge Authority Permit using HOOCS. HOOCS can be accessed via OSCAR or NY.gov ID.
Online · New York State Tax Department
One Stop Credentialing and Registration (OSCAR)
oscar.ny.gov (opens in a new tab)
New York State provides a single point of contact to apply for various operating credentials over the Internet. A $25 fee applies.
Email · New York State Department of Transportation Central Permit Office
Central Permit Office, by email
Hauler must assign each application a log number using the day of the month plus a consecutive number. In the subject line of the email, note "SuperloadApplication– Company Name –App xx-x". For sending additional information, note "SuperloadInformation– Company Name –App xx-x" in the subject line. List the total number of pages sent. Provide contact name, phone number, fax number, and optional e-mail address. All forms must be typed.
Fax · New York State Department of Transportation Central Permit Office
Central Permit Office, by fax
518-457-9910
Must use a cover sheet with company heading for all correspondence. Hauler must assign each application a log number using the day of the month plus a consecutive number. If sending additional information, note "SuperloadInformation–Company Name –App xx-x" in the subject line of the fax. List the total number of pages sent. Provide contact name, phone number, fax number, and optional e-mail address. All forms must be typed.
Online · New York State Department of Transportation
NY.gov ID
my.ny.gov (opens in a new tab)
Use it when: Ideal for applicants that do not have a USDOT number such as governmental agencies or are moving personal items such as a boat.
Once applicants have enrolled in OSCAR or NY.gov ID the NYSDOT Central Permit Office can be contacted at 518-485-2999 or at permits@dot.ny.gov to link the HOOCS permitting system to OSCAR or NY.gov ID.
Email · New York State Department of Transportation (NYSDOT)
NYSDOT permits email
Use it when: Divisible Load or Special Hauling Permits
For questions regarding Divisible Load or Special Hauling Permits.
Phone · New York State Bridge Authority
New York State Bridge Authority special hauling permits
Use it when: Special Hauling Permits
Phone · New York State Thruway
New York State Thruway special hauling permits
Use it when: Special Hauling Permits
Phone · New York State Department of Transportation (NYSDOT)
NYSDOT Central Permit Office
Use it when: Divisible Load or Special Hauling Permits
Phone · New York State Department of Transportation
STICC
Use it when: Emergency Trip Permit if unable to apply through HOOCS permitting system, during non-business hours.
Contact the Statewide Transportation Information Coordination Center (STICC) at 518-457-3765 (open 24 hrs). Explain that a Special Hauling Emergency Permit is needed.
Start with a question
Open a question to read the facts on file that bear on it.
What proposed-route information, clearance surveys or affidavits are required, and what dimensions trigger route clearance?Nothing on file for New York answers this yet.
When must utilities be contacted, wire-relocation agreements obtained or a signal contractor arranged?Nothing on file for New York answers this yet.
Facts
8 topics
Municipal permission letter required (Yes or no)
Whether a permit or written documentation from each municipality whose highways are involved in the move, giving their permission to use their highways, is required with a superload permit application.
Yesin 2 casesNoin 1 case
- A police escort provided by the municipal police agency involved
- Each municipality whose highways are involved in the move
- Each municipality whose highways are involved in the move; A police escort provided by the municipal police agency involved will be accepted in lieu of a letter from the municipality.
Signal contractor required height threshold (Measures)
The overall height at or above which a signal contractor with a bucket truck must accompany the move when overhead traffic signal equipment is within three inches of the permitted load height.
- 15′4.57 m15 feet high or greater, and there is any overhead traffic signal equipment on the route that is within three inches of the height of the permitted load while operating at normal traffic speed
- 15′4.57 m15 feet or greater, and there is any overhead traffic signal equipment on the route that is within 3 inches of the height of the permitted load when operating at normal traffic speed
Utility coordination required height threshold (Measures)
The overall height at or above which the permittee must list locations of overhead power, telephone, or cable TV wires and remedial actions in the Route Survey when vertical clearance is insufficient.
- 14′4.27 m14 feet or greater, and there is insufficient vertical clearance to avoid conflict with any overhead power, telephone, or cable TV wires on the route while operating at normal traffic speeds
- 14′4.27 m14 feet or greater, and there is insufficient vertical clearance to avoid conflict with any overhead power, telephone, or cable TV wires on the route while operating at normal traffic speeds
Traffic control plan required width threshold (Measures)
The overall width at or above which a Traffic Control Plan may be required for a superload move.
- 18′5.49 m18’ or greater; may be required
- 18′5.49 mEqual to or greater than; a traffic control plan by be required
Railroad crossing certification required (Yes or no)
Whether the permittee must certify that the vehicle(s) can safely cross an at-grade railroad or other right-of-way crossing the State Highway and provide emergency contact information prior to permit issuance.
Yesin 2 cases
- When the requested route has an at-grade railroad or other right-of-way crossing the State Highway on which the move is being made
- When the requested route has an at-grade railroad or other right-of-way crossing the State Highway on which the move is being made
Traffic management plan required (Yes or no)
Whether a traffic management plan must be submitted or developed for a superload move.
Yesin 2 cases
- If the application indicates a total width equal to or greater than 18 feet; contact the Central Permit Office to verify if this plan is needed before submitting the application.
- When overall width is 18’ or greater, a Traffic Control Plan may be required.
Bridge consultant engineer evaluation required (Yes or no)
Whether a designated consultant engineer must evaluate bridges on the route and submit the evaluation for approval when the gross vehicle weight exceeds the superload weight threshold.
Yesin 2 cases
- For certain moves the Department may require
- For certain moves the Department may require that a licensed engineering firm perform an analysis and prepare a report on any or all bridges that the permitted load must cross.
Responsibility to obtain municipal permits and permissions (In words)
The party responsible for obtaining all municipal permits and permissions for non-state owned routes used in a superload move.
In general
Permittee
In general
Permittee is responsible to obtain all municipal permits and permissions for all non-state owned routes.
Where these facts come from
- General Information and Requirements for Superload Moves (PERM 12S)(opens in a new tab)
www.dot.ny.gov, PDF, 8 facts
- Information Concerning Special Hauling Permits, PERM 30(opens in a new tab)
www.dot.ny.gov, PDF, 8 facts
- Superloads – Direct Ordering Procedures(opens in a new tab)
www.dot.ny.gov, PDF, 1 fact